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When the rule creation box opens, you can easily check off one or more of the suggested rule conditions and actions.

Click “create rule” for more suggestions of common conditions and actions or to create your own rule from scratch. Outlook will offer a suggestion for a condition in that email that can trigger the rule. (You can also right click the email itself and then click rules from the drop down options list). Then click rules located in the top options ribbon. When in your Outlook inbox, it’s easiest to have an email that you know will be affected by your rule selected first. How to create a ruleĬreating a rule can be super easy or a little more complex depending on how particular you want the rule to be. There are so many ways to use rules to automate much of your manual organization processes. For example, are you like me and have to open every unread email? Instead, you can make certain emails marked as read and filed in their own folder as soon as they come in. No need to manually sort your emails in to their set folder when rules can do it for you. Rules are an essential part of Outlook organization.